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Minutes from May
22, 2008
BOLTON CENTER SCHOOL PTA
MAY 22, 2008
Meeting came to order at 6:43 p.m.
I. Welcoming Remarks For anyone who is new here tonight and for those
who are not, I just want to remind everyone that the PTA is required
to follow Parliamentary Procedure and Roberts Rules of Order at meetings.
PTA meetings are open to everyone; however, voting on matters is limited
to dues paying members.
II. Reading & Approval of Minutes (March 27, 2008) minutes stand
approved
III. Report of PTA Officers
A. President - Nothing to present at this time
B. Vice President nothing
C. Secretary Thank yous
D. Treasurer
1. Treasurers Report & Narrative June 30th to submit pink forms
Please refer to the financial report attached. Highlights of activity since the school year began are as follows :
Revenue :
PTA membership to date is at 384 members. Net profit from membership
totals $197.
Net profit from calendars, directories & memo pad sales thus far
is $1610.
The Wrapping paper fundraiser is complete. Gross Sales were $24,175
which included $790 in donations in lieu of purchases. Our net profits
totaled $12,714. While sizeable, it falls short of our budgeted profit
by ($1,286).
The Book Fair is complete. Gross sales were $9,909. Our net profit
totaled $2,117 and is ($583) less than budgeted.
The Munsons fundraiser is also complete. Gross sales were $11,647.28
which included $256.75 in donations in lieu of purchases. Our net profits
totaled 4,762.
We have received three checks for box tops totaling $1942.
We have received $10,133 for the Variety Show and to date our expenses
have totaled $4,406 however, we have not paid out for all expenses
to date.
Interest received on cash in the bank during the school year totaled
$143 (unrestricted accounts only).
Expenses:
Books for Bolton program showed income of $152.
Teacher reimbursements of $2,432 were made to teachers for classroom
& computer supplies, books and professional development fees.
The Membership committee spent $163 for copies, refreshments and meeting
materials.
The Public Relations/Publicity committee spent $252 on one year of
web hosting for the PTA website and printing costs for KidsFirst.
Enrichment activity expenses include the following: payment for assemblies
- $400 for a Spanish program; $285 for a 7th grade science program;
author visits from Robert T Abbott ($1500), Patricia Hubbell ($300),
Heidi Stemple ($750) and a photographer visit from Lou Jones ($650);
$500 to Hawkwing for storytelling; Museum of Science ($475) $292.50
for a Mystic Outreach program; James Martin ($90); Terry Parrett ($750)
as well expenses paid for the Read-a-thon program, spelling contest
and Camp Fair.
The Ways & Means committee spent $538 for the back-to-school luncheon;
the beginning-of-the year barbeque netted a profit of ($40); the ice
cream social cost $409; paid $474 for costs during Teacher Appreciation
Week, and $137 was spent on copies and supplies.
The PTA general liability insurance policy for 2007/2008 was paid,
$280.
General committee supplies, meeting notice copies, and miscellaneous
expenses incurred by the PTA committee totaled $697.
Playground equipment (balls, sidewalk chalk, etc) was purchased for
$234.
$3700 was paid to fund the 8th grade class trip.
The 2006/2007 school year audit (review) was completed, $350.
Renewed membership to Sams Club, $35.
Contingency expense total was $25 and was used for a memorial contribution
for the passing of Mark Winzlers mother.
IV. Reports of Standing Committees, Special Committees
& Event Chairs
A. Membership - Ellen Weir 1 new member
B. Enrichment Patti Callahan & Mary-Fran McGeary
C. Ways & Means Julie Begin
D. Legislative Advocacy Sylvia Ounpuu-Adams
E. Publicity Michelle Zelesky & Lani Kerr
F. Playground Committee Julie Begin script cards program
V. Reports of BCS Administrators/Teachers/Community Liaisons
A. Phil Lanfranchi last meeting, wanted to thank everyone who is a
part of this PTA and how great it is.
B. Board of Finance Report from Ed Steele re: budget June 11th at
the school
VI. New Business
A. Election of Officers and Committee Chairs Nominations Motion made
by Julie Begin, Patti Callahan 2nd, motion passes unanimously
B. Approval of Proposed Budget for 2008/2009 Motion made by Julie
Begin, Mary Fran McGeary 2nd, motion passes unanimously.
VII. Volunteer Recognition and Celebration
VIII. Open Forum nothing discussed
IX. Adjournment
Meeting Dates: